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The Recruitment Process

Before completing the application form, please read the guidance notes provided very carefully.  We base our selection process purely on the Person Specification for the job. Therefore you must ensure that you include as many examples as possible indicating how you match the Person Specification criteria.

Once you have submitted your application form, it is logged centrally with our Personnel Unit.  The forms are then forwarded to the selection panel for shortlisting.  The panel is usually made up of the Dean or Director responsible for the relevant School or Department, and two other managers/supervisors who will have direct contact with the role, all of whom will have been trained in recruitment and selection.

The selection panel use a standard scoring system for shortlisting candidates:

3 points are awarded if you have demonstrated that you meet the criteria very well by using a number of examples which are fully explained in your application.

2 points are awarded if you meet the criteria but may not have demonstrated it with examples or may not have explained examples in detail.

1 point is awarded if you have mentioned a criterion on the person specification but have not given any examples in your application.

0 points are awarded if you fail to mention a criterion in your application.

Once all the application forms have been assessed, they are returned to the Personnel Unit for checking.  The candidates with the highest point scores are selected for interview.

Shortlisted candidates are contacted by the Personnel Unit, usually in writing or by email, and are informed of any tasks that they are required to undertake as part of the first stage interview.

We do not inform unsuccessful candidates that they have not been shortlisted.  As a guide, if you have not been contacted within one week of the scheduled interview, it is likely that you have not been successful on this occasion.

Interviews are usually conducted by the same panel of staff who conducted the shortlisting.  They will ask candidates a series of agreed questions based on the Person Specification and will use the same scoring method as was used during shortlisting to score the answers.  All candidates will be asked the same questions and will be required to explain aspects of their application form, as necessary.  You will be given the opportunity to clarify any points or ask questions at the end of the interview.

Prior to the interview, but on the same day, you are also likely to undertake a job-related task or exercise, in addition to the first stage interview.  For teaching posts, this can be a presentation in a related subject and/or a skills assessment.  For support roles, the tasks may be designed to test your ability to use I.T, for example.  You will be given sufficient notice of the tasks prior to the first stage interview in case preparation is required.

At the end of the first stage interview, candidates are selected to proceed to a final stage interview, and are normally notified within two working days. The final stage interview is normally held within two weeks of the first stage interview with a panel consisting of the Vice Chancellor & Principal, a member of the Executive Management Team and a Personnel Officer.  Candidates are normally contacted with a decision within two working days.  You will have been asked to bring with you original documents for proof of identity and relevant educational certificates.

If you are the successful candidate, we will negotiate a start date and starting salary with you.  It is important to remember that any offer of a post is subject to the following:

  • Two satisfactory references
  • Evidence that you are permitted to work within the UK
  • Enhanced Disclosure and Barring Service disclosure
  • Occupational health check
We may ask you to see our Occupational Health Advisor before you commence employment.

Once we have completed all of these checks we will send you a contract which you must sign and return to the Personnel Unit.
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For further information please contact our Personnel Unit on 0121 604 1000 ext 2350
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University College Birmingham, Summer Row, Birmingham, B3 1JB, United Kingdom
Telephone: +44 (0)121 604 1000